Rules  and Regulations

CONTENTS

1.

Preamble

2.

Time Scale for Academic Activity

3.

Short Semester

4.

Offering of Courses of Studies

5.

Eligibility for Participation in the Programme

6.

Registration for Courses of Study

7.

Orientation of Programme

8.

Measure of Academic Achievement

9.

Scheme of Instruction

10.

Theory

11.

Sessionals

12.

Thesis

13.

Directed Studies

14.

Seminar

15.

Examination and Evaluation

16.

Credit for Thesis/Project Work

17.

Awarding Grades

18.

Academic Credit

19.

Pre-Requisite

20.

Record of Academic Progress

21.

Probation

22.

Academic Loading During on Probation

23.

Directed Studies for Failed Student

24.

Award of Degree BBA / BCA / MBA / MCA

25.

Academic Loading

26.

Maximum Duration for Completion of Programmes

27.

Temporary Withdrawal from the Semester Programme

28.

Induction of Students from other Institutions

29.

Fellowship/Scholarship

30.

Attendance Requirements

31.

Change of Centre/Place of Studies

32.

Discipline

 

REGULATION

FOR THE UNDER-GRADUATE / POST- GRADUATE PROGRAMMES

1. PREAMBLE
The regulation herein specified apply to FULL- TIME offered by the Birla Institute of Technology, Extension Center NOIDA ,hereinafter referred to as the Institute.

At present, the Institute is offering the following Under-Graduate / Post-Graduate programmes: B.C.A.,B.B.A.,M.C.A., M.B.A.

These programmes are correlated courses of study, the successful completion of which enable the participants of the Programmes to qualify for the award of a Under-Graduate bachelor’s Degree or Post-Graduate Master's Degree in the appropriate branch depending on the academic achievement of the participants.

A participant of the programme is a student who registered himself/herself with the Institute for a course of study and attends the same.
Full-time programmes are those programmes where the participants devote their entire available time for the studies as per schedule and are not employed, except in the case of sponsored candidates.

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2. TIME SCALE FOR ACADEMIC ACTIVITY
The basic unit of time for academic activity for the Under-Graduate / Post-Graduate Programmes shall be a semester which would normally be of 16 weeks duration (except MBA). There shall be two normal semesters in an academic year. A basic contact period is one in which a teacher engages the students for a minimum duration of 45/50 minutes, depending on season of the year.

All academic activities such as date of registration, commencement of classes, last date of classes, date of quizzes and end semester examination schedule shall be ,announced by the Institute prior to the commencement of semester programme.

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3. SHORT SEMESTER
The Institute may schedule a Short Semester Programme once in an academic calendar of 4 weeks duration during long vacations after completion of running regular semester (s) programmes. There will be no formal classes under this Programme. However, the Quizzes and End -Semester Examinations will be conducted by the Department and the Examination Department, respectively. The academic loading of the Short Semester Programme shall be restricted as laid down in Clause 25 of these Regulations. In short semester the students shall be eligible to register only those courses which he/she has under taken in the regular semester and appeared at the end semester examination and could not secure qualifying grade(s).
Short semester programme, however, shall not be allowed to participants to clear repeat courses (if any).

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4. OFFERING OF COURSES OF STUDY
The Institute shall offer courses of study during a semester dictated mainly from consideration of minimum enrollment and facilities available. The Institute shall have the right to cancel or skip offering any or all the courses of study if the above requirements are not satisfied.

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5. ELIGIBILITY FOR PARTICIPATION IN THE UG/PG PROGRAMMES
The minimum qualifications which the student should possess for participation in the Under-Graduate / Post-Graduate Programmes shall be as laid down by the Institute Keeping in view the recommendations of appropriate statutory authority / agency like UGC, AICTE, PCI & Co A.

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6. REGISTRATION FOR COURSES OF STUDY
Every participant of the Under-Graduate / Post-Graduate Programme shall first register himself / herself for the courses of study he / she intends pursuing, provided that he/she possesses the minimum qualification as laid down by the Institute and his/ her plan is approved by the adviser as provided for in Clause 7 and consistent with the academic loading as stipulated in Clauses 25, hereinafter.
Participant of the Under-Graduate / Post-Graduate Programme shall be permitted to make charge in his/her registration for the courses of study in a Semester, if he/she so desires subject to the approval by the Adviser within stipulated time as decided by the Institute at the beginning of a semester. However, the participant(s) should desist pursuing more than one programme either of this Institute or of any other Institute at a time.In all these cases, the academic loading shall be in CONFORMTY with
Clause 25, specified, hereinafter.
Fees payable by the participants including fees payable for examinations shall be as laid down in the Administrative Instructions issued from time to time by the Institute for this purpose.

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7. ORIENTATION OF PROGRAMME
The Under-Graduate / Post-Graduate Programmes detailed in these Regulation aim to provide the participants with a courses of studies based on individual needs and flexible curriculum requirements. However to ensure that the chosen plan of studies is a correlated Under-Graduate / Post-Graduate Programme, it shall be subject to scrutiny and approval of a Faculty member who will be designated as Adviser to the participant of the Under-Graduate / Post- Graduate Programmes. The faculty member so designated will be the concerned Head of the Department or his nominee.

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8. MEASURE OF ACADEMIC ACHIEVEMENT
The academic achievement of the participating students in the Under-Graduate / Post-Graduate Programme shall be measured in terms of units or credits earned and grades obtained. Norms for the evaluation of credits shall be as specified hereinafter under the appropriate academic activity. The overall performance of the student in a semester examination shall be measured in terms of grade point average as specified later.

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9. SCHEME OF INSTRUCTION
The scheme of instruction in the Under-Graduate / Post-Graduate Programme shall be of the following forms of academic activity :

Theory
Sessionals
Thesis
Directed Studies
Seminar

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10. THEORY
A theory type of academic activity shall involve concepts, fundamentals ideas, and techniques, as laid down in text books or literature and which can be grasped through lectures and home-work.
A theory type of course with about 45 contact periods in a semester shall enable participating student to earn one of your academic credit provided that he/she fulfills the attendance, and grade requirements as specified hereinafter.

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11. SESSIONALS

The following type of academic work will be covered in sessionals :

  • Computer Laboratory Work
  • Project
  • Term paper or any other academic Work, the purpose which would be to train the student by practice, repeated use, hands on experience.
     

    A sessional course of 4 contact periods a week and about 40/50 contact period during a semester shall enable a participating student to earn half a unit to one unit of academic credit provided that he/she fulfils the attendance and grade requirements as specified hereinafter.


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    12. THESIS

    A Thesis is essentially the student's U.G/P.G. Research work on any selected topic which may be undertaken under the guidance of a member of the teaching staff of the Institute . In case the thesis work is being carried out at an organization approved by the Institute, there shall be an internal guide from the Institute and an external guide from the organization where the thesis work is being carried out.
    Before the final submission, the draft must be approved by guide(s). The student must be in constant touch with the guide(s). The Thesis work may involve analytical studies / computational work/experimental findings and their combination and may involve designing and testing of software Qr in any other form as directed by the guide(s). Prior to thesis submission the participant must give a semi nar talk on the subject of his/her thesis / project. This may carry a maximum of 10% thesis / project marks and shall be evaluated by a committee comprised of guide(s), the concerned Head of the Department / Coordinator or the Centre and at least two senior faculty members nominated by of Department/Centre.
    The academic credit for thesis shall be as specified inClause 17 of the Regulation.


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    13. DIRECTED STUDIES

    The Institute may offer a course of Directed Studies in their Branch / Center. The purpose of the course is to permit the student to study a topic tailored to his / her individual requirements. Under the Directed Studies the student will study largely on his / her own under guidance of a faculty member of the concerned Department/Centre I Collaborative Institute. No formal lectures will be delivered. The syllabus of the course and mode of examinations must 'be approved by the Technical Council' of the Institute. The mode of examination shall be as Iaid down in Clause 24 of the Regulation.
    Only one unit of academic credit through out the programme will be allowed in this category.


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    14. SEMINAR

    The Department / Centre may offer Seminar not exceeding 1 unit of academic credit, the purpose of this being to allow the students to study in depth a subject approved by the Supervisor (s) of the Seminar and the technical Council of the Institute. The participating student will study the subject mostly on his/her own, although he/she may be helped by the Supervisor (s) from time to time. Exercise of one additional seminar may be given to the students during the mid-session, but this will not carry any marks. He/She shall give a preliminary talk within the first few weeks of his/her registration. At the end of his/her studies, which may be spread over a period of three to four months, the participating student will submit a typed report of his/her studies and will present the same before an invited audience for about one hour and this will be evaluated for a maximum of 100 marks ) by a committee consisting of the Supervisor (s), the Head of the concerned Department/Centre and at least two faculty member nominated by him I her. Except in case of MBA there shall be no progressive internal assessment for the SEMINAR. Every participant who registers for SEMINAR is expected to attend all the seminars in the Department/Centre during the semester and not only the one in which he/she presents his/her own paper. This may fetch a maximum of 10% seminar marks and shall be evaluated jointly by guide (s), the concerned Head of the Department/Coordinator of the Centre.
    Only 1/2 unit of academic credit in this category will be permitted in the Master's Degree Programme.


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    15. EXAMINATION AND ASSESSMENT

    Each Theory course shall be evaluated for a maximum of 100 marks per unit through progressive internal assessment in the form of Mid-Semester Exams/Quizzes and End-Semester examinations. The weightage of Mid-Semester Exams/Quizzes marks and End-Semester marks shall be 30% and 70% respectively.

    Mid-Semester Exams/Quizzes:-

    For Post-Graduate courses:

    There shall be 4 written Quizzes at specified intervals, each Quiz shall be of 45-50 minutes duration. The progressive internal assessment shall be based on best three Quizzes out of four Quizzes taken by the student.

    For Under-Graduate courses:

    There shall be mid-semester examinations at specified schedule, 90 minutes duration. The progressive internal assessment shall be based on mid-semester examination taken by the student.
    The End-Semester questions in theory papers shall have enough choice for the candidates. The duration of examination for the theory courses shall be three hours and shall carry 70 marks.
    Each Sessional unit will be evaluated for either 50 or 100 marks depending on either 1/2 unit or 1 unit of academic loading. From this, 60% marks will be allocated for Progressive internal assessment during the conduct of course through written Quizzes / Laboratory work at specified interval of time. The remaining 40% will be allotted for the End -Semester Examination, which will include practical / viva voice etc.
    The thesis examination shall take the form of defence of the thesis by the candidate. Thesis, through respective Head of the Department / Centre shall be submitted normally 3 month prior to the date of thesis examinations. Normally, thesis submission will be carried out twice a year, that is, in the month of January & June every year.
    The evaluation of the Thesis other than that figuring under Clause 12, shall be done by a Board consisting of :
    The Guide (s) for the Thesis.
    An External Examiner appointed by the Examination Committee on the basis of panel
    provided by Head of Department
    Head of the concerned Department / Centre or his/her nominee.


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    16. CREDIT FOR THESIS / PROJECT WORK

    The thesis evaluation will be carried out as per credi1 specified by the Department/Centre which shall not in any case exceed 4 units Postgraduate Degree Programmes.

    17. AWARDING GRADES
    Grade
    Grade Point
    Percentage of marks obtained
    Ex
    10
    90% and above
    A+
    9
    80 to 89%
    A
    8
    70 to 79%
    B+
    7
    60 to 69%
    B>
    6
    50 to 59%
    C
    5
    35 to 49%
    F
    0
    Less than 35%
    18. ACADEMIC CREDIT

    To earn academic credit in a subject, a student should get a grading of "B" or above(for PG Programmes) and a grading of “C” or above (for UG Programmes).


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    19. PRE-REQUISITE

    Where a pre-requisite is specified for a course, the grading of "B" (for PG Programmes) and “D” (for UG Programmes) shall be deemed as satisfying the prerequisite requirement, although such a grading shall not enable the student to earn academic credit in the subject.


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    20. RECORD OF ACADEMIC PROGRESS

    The academic progress of the students shall be maintained in a Grade Card I Transcript, wherein the grades awarded, grade point and the G.P.A. earned by the student in the examinations shall be entered.
    On completion of the academic requirements as prescribed by Regulation, the successful students shall be awarded cumulative grade point average (C.G.P.A), class I division and aggregate % of marks as under :

    1
    C.G.P.A = Total points earned / Total unit registered
    2
    First Class = C.G.P.A. of 7.50 or more
    3
    Second Class = C.G.P.A. of 6.00 or more
    4
    Aggregate % of marks = C.G.P.A. x 10

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    21. PROBATION

    A student getting a grade point average below 5.50 (in PG courses) and 4.5 (in UG courses) in semester examination shall be placed on probation and the academic loading shall be provided as in Clause 22.
    The G.P.A. is calculated as under :

    Total grade points earned in a semester / Total No. of unit registered in semester


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    22. ACADEMIC LOADING DURING PROBATION

    If a student gets a G.P.A below 6.0 (for PG) and 4.5 (for UG) in a semester examination, he / she shall be placed on probation and allowed to register for the courses offered in the next semester. The academic loading of the student on probation shall not exceed 6.0 units.

    If a student does not get a G.P.A. of 6.0 (for PG) and 5.0 (for UG) or more in the next semester he/she shall be dropped from the programme.


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    23. DIRECTED STUDIES FOR FAILED STUDENT

    If a student fails in a course and if for any reason, the Institute is not offering the course in course and if for any reason, the Institute is not offering the course in the subsequent semester and if this abnormally delays his/her degree the student may be permitted by the Institute to register for a course of DIRECTED STUDIES as in Clause 13 of the Regulation only once during his/her postgraduate Degree programme. The progressive internal assessment and mode of examination will be the same as in any theory unit. There will be no make up or supplementary examination. Only one course in the entire degree programme shall be allowed in this category and that too at the end of scheduled
    programme. A student who has already taken DIRECTED STUDIES earlier under Clause 13 is, however, not allowed to avail of this facility.

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    24. AWARD OF UNDER-GRADUATE/POST-GRADUATE DEGREE

    A student who has successfully completed the specified Under-Graduate/Post- Graduate Programme and has passed the stipulated End- Semester examination{s) and has secured the requisite number of academic credits, may be awarded Bachelor’s / Master's degree as specified hereunder:
    Degree in the appropriate branch may be awarded to the student If he/she has earned a minimum of

    26 academic credit in MBA (FT)

    30 academic credit in case of MCA (FT)

    42 academic credit in case of BBA/BCA (FT)

    Of these, a minimum of 40% of the total units shall be from the discipline of the courses. For the Post-Graduate Degree with specialization in a discipline, a minimum of 8 units of credit shall be earned by the student in his/her area of specialization inclusive of credits earned on thesis, if any. For the discipline of the Management, however, the minimum credit requirement for the same shall be 5 units. Thesis, however, shall be in the area of specialization.


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    25. ACADEMIC LOADING

    A student of full-time Post-Graduate programme shall normally register for a minimum of 4 units, and a maximum of 6 1/2 units in a semester.
    The academic loading of student on 'PROBATION" shall be governed by Clause 22 above.
    The academic loading of a student in a SHORT SEMESTER shall be as laid down by the Head of the concerned Department(s) / Centre in consulta- tion with Dean, U.G/P.G. Studies. However, the maximum academic loading for FT students shall not exceed 3/ 2 units respectively from among the registered units of the student in which he/she has earned grade points less than six and is not short of attendance in the regular semester in the subject(s).


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    26. MAXIMUM DURATION FOR COMPLETION OF PROGRAMMES

    The maximum duration for the completion of the various programmes shall be as under :

    Programme
    Normal time Maximum time
    1
    BCA
    6 Semesters
    6 years
    2
    BBA
    6 Semesters
    6 years
    3
    MBA
    6 Semesters(Tri-Semester)
    6 years
    4
    MCA
    6 Semesters
    6 years
     

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    27. TEMPORARY WITHDRAWAL FROM THE SEMESTER PROGRAMME

    If the Institute is satisfied with the bonafides of the reason(s), temporary withdrawal from the semester programme may be permitted. The period of temporary withdrawal shall not t counted in the maximum time limit of a Post Graduate (Full time) programme. However, prior approval for such withdrawal should normally be obtained for continuing, in the programme later. Normally a student will be permit to discontinue temporarily from the programme only for consecutive two semesters or for a maximum of three semesters during the entire span of the Programme.


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    28. INDUCTION OF STUDENTS FROM OTHER INSTITUTIONS

    In the event, the Post-Graduate student from othe Institutions wish to be admitted into the Institute’s programmes, they shall, in the first instance submit, the syllabus of courses undergone and the marks and grades obtained in these courses. These shall be evaluated by the competent Authority of the Institute who will decide the credits to be given to the applicant. On the basis of the recommendation made by the competent authority, the Institute may admit the applicant to the Post Graduate Programme of the Institute .
    However, such students shall earn a minimum of 2/3 of the "total units required to qualify for the Postgraduate Degree of the institute in the specific programme of the Institute for the award of Institute's Degree.
    Notwithstanding the provision in the Clauses of the Regulation, a Post Graduate certificate / Post Graduate Diploma holder may be eligible to take fresh admission in his/ her chosen area in the Post Graduate Degree Programme and may be entitled to credits of his/her Certificate/Diploma as recommended by the Equivalence committee of the Institute.


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    29. FELLOWSHIP/SCHOLARSHIP

    In cases where the participants of Under-Graduate/Post-Graduate Programme are eligible for the award of Fellowship / Scholarship, such cases shall be governed by separate Administrative Instruction which shall be issued by the Institute.


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    30. ATTENDANCE REQUIREMENTS

    All Under-graduate/Post-Graduate student must fulfill a minimum attendance requirement of 75%.


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    31. CHANGE OF CENTRE/PLACE OF STUDIES

    The Centre or place of studies shall normally remain unchanged for Full-time Programme, except in the case of thesis/project work which may be permissible be carried out in other Organisation(s) / Institution under Clause 22 of the Regulation.


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    32. DISCIPLINE

    Student are expected to observe disciplined behavior inside the Institute/Centre. Any act which may be considered derogatory shall not be acceptable.
    Rules of conduct and other regulations pertaining to the Institute are to be strictly observed and a serious note is taken of infringements. All students are required to take part in extra curricular activities organised by the Institute.
    It is a matter of discipline for students to attend lectures, tutorials and practical classes regularly. A minimum attendance of 75% in lectures, tutorials and sessionals for each subject is essential for appearing in the Semester Examinations.
    Use of unfair means by a candidate at whether detected at the time of examination, evaluation or at any other stage will lead to cancellation of his/her examination and also debar him/her from appearing in future University examinations.
    Not withstanding the Clause of the Regulation, the Institute may terminate the admission of participant(s) to the Programme, if it is so satisfied.


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